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Audit, Budget, Finances (2005-2009)

From 2005 Planning Commission Minutes:

1. June 7, 2005: Planning Commission Meeting: Rezoning request by Hash Investments: “… Mr. Terpenny stated the town has allocated money in the budget that will be expended and that he believed it would resolve the sewer odor issue. Mrs. Cloe stated that she does not think the problem would be resolved and stated there is not a problem during the day but at peak times it is worse. Mr. Terpenny stated capacity is not a problem. Mrs. Cloe asked what the capacity would handle and Mr. Terpenny responded the system was designed for ultimate build out of the area and there have never been any back-up problems. Mrs. Cloe stated that she believes the system leaks and Mr. Terpenny stated the Town checks for leaks.”
2. June 12, 2005: Planning Commission Meeting: Rezoning request by Hash Investments: “Commissioner Canada stated that he would like to discuss the sewer odor issue and Mr. Terpenny stated that Olver, Incorporated is working on plans to address this issue and added that there is money in the Town’s budget for the project. Vice-Chairperson Stipes stated that after seeing the proposed development, he is more convinced that allowing the shifting of the Connector Route was the correct decision. Vice-Chairperson Stipes stated that developing the property would be difficult if it were split.”

From 2005 TC Meeting Minutes:

1. February 15, 2005: Town Council Meeting: “MR. BOB POFF, on behalf of the Lewis Miller Museum, addressed Council regarding the annual application for the Local Government Challenge Grant for the Lewis Miller Museum. The Virginia Commission of Arts will match the funds contributed by the Town. Mr. Poff asked Council to approve filing of the grant application as it has done in the past. The application must be received by the Virginia Commission of Arts by April 1,2005. Manager Terpenny explained that the Town allocates $5,000.00 in the budget each year for this grant and Virginia only requires that the Town commit to contributing the funds at this time. Funds will be allocated in the 2005 - 2006 budget year. Councilman Lester made a notion to authorize Town Manager Terpenny to sign the grant application upon receipt, seconded by Councilman Barber. Council voted as follows: AYES: Ashworth, Ballengee, Barber, Huppert, and Lester. NAYS: None. ABSTAIN: Carter.”
2. April 19, 2005: Town Council Meeting: “MONTGOMERY-FLOYD REGIONAL LIBRARY REPRESENTATIVE TO ADDRESS COUNCIL. Ms. Jean Sayers, Co-Director of the Montgomery-Floyd Regional Library, gave a slide presentation outlining library attendance and participation for the year 2004, family and children’s programs available, and future goals for the library. According to library records there were approximately 400,000 visits to the library in 2004. The library has placed a big emphasis on online database, which can be access through the library website at www.mfrl.org. Long-term goals for the library include a grant request to expand the computer training lab, expansion of the children’s area, a teen area, improvement to the exterior lighting and access, and area expansion for the regional staff. Ms. Sayer’s thanked the library board chairperson. Ann Carter, for her service to the library, and thanked the Town Council for its support of the local library. The Montgomery-Floyd Regional Library respectfully requests Town Council consider a $15,000.00 contribution to the library for the budget year 2005-2006.”
3. May 17, 2005: Town Council Meeting: “TOWN MANAGER TERPENNY said that Police Chief Brumfield asked how he should proceed with the request to distribute educational materials in Town through the National Child Safety Organization. A representative of National Child Safety discussed the distribution program at the April 19, 2005 meeting. Councilman Ashworth said he took some of the materials left by the representative and gave them to his nieces age four through eight. He said the girls loved the booklets and read them several times. Councilman Barber voiced his concern with the solicitation of area businesses and suggested the Town purchase the materials as the sole sponsor and distribute the materials through the Dare program at the police department. Councilman Ballengee commented that the material must be approved by the school board before it can be distributed in the schools. Several Councilmembers suggested the Police Department co-sponsor the program. Councilman Barber made a motion for the Town of Christiansburg, Christiansburg Town Council and the Christiansburg Police Department to sponsor and distribute the educational materials provided by National Child Safety Organization by including the funding for this program in the 2005-2006 annual budget. The motion was seconded by Councilman Ashworth and voted upon by Council as follows: AYES: Ashworth, Ballengee, Barber, Carter, Huppert, and Lester. NAYS: None.
4. May 24, 2005: Town Council Meeting: “1. Fiscal Year 2005/2006 Budget. Councilman Lester thanked Town staff for their hard work and long hours in creating this year’s budget. He reported $23,900,455 budgeted for general fund appropriations and $6,335,185 for enterprise fund appropriations for a total budget of $30,235,640. Councilman Lester explained that this year the focus is on maintenance rather than capital. A three percent (3%) cost of living pay increase is proposed for all full time permanent employees and members of Council. Slight pay adjustments have been recommended for several police positions, as well as, GIS Coordinator, Project Engineer, Administration Officer, Fire Chief, and Rescue Captain positions. A proposal to reinstate a third inspector, and hire two more patrol officers is also included in the budget. A change is being made in the Town’s health coverage provider and it is proposed that the savings from this change be used to supplement family coverages. It is proposed to increase sick leave pay upon retirement to one fourth of sick leave value up to $5,000.00 (presently $2,500.00).”
5. May 24, 2005: Town Council Meeting: “Proposed Fee Increases for Fiscal Year 2005/2006 Budget. Councilman Lester reported the proposed fee increases in the budget as follows: Raise water deposit from $10 and $20 to $25.00. Water rates will increase; however, this is due to a pass-through from water rate increases implemented by the Water Authority. Cigarette tax will increase from $0.20 to $0.30 per 20 count pack. Lodging tax will increase from 5% to 7%. 1% of which will go to the Chamber of Commerce. Meals tax will increase from 5% to 6%, and telephone E-911 tax will increase from $1.00 to $2.00. The re-inspection fee will increase from $40.00 to $100.00 and it is proposed to institute a water turn on fee of $10.00. Decal fees will increase to $27.50 and garbage pickup fees will increase from $12.50 to $13.00 per month. Ms. Norma Lawson was present to oppose the water rate increase, but after hearing Councilman Lester’s report she understands that the increase is a pass-through from the Water Authority and not an increase proposed by the Town. … Council will vote on the budget and the proposed fee increases for the fiscal year 2005/2006 at the June 7, 2005 meeting.”
6. June 7, 2005: Town Council Meeting: “COUNCIL’S ACTION ON THE PROPOSED FEE INCREASES FOR THE FISCAL YEAR 2005/2006 BUDGT. Mayor Linkous briefly summarized the proposed fee increased discussed in length at the May 24, 2005 meeting. Councilman Ballengee, while not opposed to the cigarette tax, expressed concern over the increase to that tax because the cigarette tax was increased not long ago. He also suggested setting more funds aside for street repair. On motion by Councilman Barber, seconded by Councilman Ashworth, Council voted to approve the proposed fee increases in the fiscal year 2005/2006 budget. Council’s vote is as follows: AYES: Ashworth, Ballengee, Barber, Carter, and Huppert. NAYS: None. ABSTAIN: Wade. Councilman Wade abstained from the vote because he did not participate in the Council’s previous discussions regarding the proposed fee increases.”
7. June 7, 2005: Town Council Meeting: COUNCIL’S ACTION ON THE FISCAL YEAR 2005/2006 BUDGET. Councilman Ashworth made a motion to approve the fiscal year 2005/2006 budget as proposed. The motion was seconded by Councilman Barber and voted upon as follows: AYES: Ashworth, Ballengee, Barber, carter, and Huppert. NAYS: None. ABSTAIN: Wade. Councilman Wade abstained because he did not participate in Council’s previous discussions regarding the 2005/2006 budget.”
8. July 5, 2005: Town Council Meeting: “MANAGER TERPENNY said that each year the Town budgets funds into a truck reserve for ambulance or rescue vehicles. There is currently seventy thousand dollars ($70,000) in the truck reserve fund. The Town has received forty-five thousand dollars ($45,000) in an insurance settlement for a damaged ambulance. With the two amounts combined the Town is able to purchase a new ambulance to replace the damaged one. However, since the purchase of a new ambulance was not budgeted for this year, approval by Council is required to withdrawn the funds from the truck reserve fund to make this purchase. Councilwoman Carter made a motion to amend the fiscal year 2005-2006 budget to allow for the purchase of a new ambulance to replace the damaged one. Councilman Wade seconded the motion and Council voted as follows: AYES: Ashworth, Ballengee, Barber, Carter, Huppert, and Wade. NAYS: None.”
9. August 2, 2005: Town Council Meeting: “MR. ALVIN HUMES addressed Council on behalf of the Nannie B. Hairston Sculpture Committee. Mr. Humes stated that Ms. Nannie Hairston has been an active and contributing member of the community for many years. As a tribute to Ms. Hairston, Mr. Larry Bechtel has created a portrait sculpture of Ms. Hairston. The sculpture is currently molded in clay, and the Committee is requesting the Town help them raise the four thousand dollars necessary to cast the sculpture in bronze and mount the sculpture. The Committee is currently deciding on a suitable public location to mount the sculpture. Mr. Humes said he would keep Council updated on the progress of this project. He thanked Council for its consideration. Mayor Linkous commented that Ms. Hairston has always given one hundred percent to the community and is amazed at the time and energy she has spent throughout the years serving the Town of Christiansburg. Mayor Linkous turned the request over to the Finance Committee for its review and recommendation.
10. August 16, 2005: Town Council Meeting: “FINANCE COMMITEE RECOMMENDATION – Councilwoman Carter and Councilman Ballengee: Request for a contribution towards the Nannie B. Hairston Sculpture. Town Manager Terpenny reported that Councilman Wade is serving on the Finance Committee in Councilman Ballengee’s absence. Mr. Alvin Humes, who presented the request to Town Council commented that Mrs. Hairston is active not only in Christiansburg. but in Blacksburg and Montgomery County as well. Placement of the sculpture has not been decided, but it will likely be in a location central to the three localities. In light of this, the Finance Committee recommends the Town of Christiansburg contribute fifteen hundred dollars ($1,500.00) towards the creation and placement of the sculpture, possibly sharing the remaining portion with Blacksburg and Montgomery County. Councilwoman Carter made a motion to accept the recommendation. seconded by Councilman Wade. Council voted on the motion as follows: AYES: Ashworth. Barber, Carter, Huppert, and Wade. NAYS: None.
11. September 6, 2005: Town Council Meeting: Finance Committee appointment – Carter and Ballengee.
12. September 20, 2005: Town Council Meeting: “CONSIDERATION OF ORDINANCE AMENDING SECTIONS 15-10 AND 15-15(B) WITH REGARD TO MOTOR VEHICLE LICENSE TAX. Town Manager Terpenny reported that, as part of the budget, Council voted to eliminate vehicle decals, but still charge a flat fee of $27.50 for all motor vehicles along with the personal property tax. The fee would be shown as a separate line item on the persollal property tax ticket. Several other area localities have been using this system successfully for several years. The Town will work in partnership with the Department of Motor Vehicles to enforce this ordinance through the computer system. DMV will withhold renewing driver’s licenses and tags for unpaid Town personal property and motor vehicle license tax. A card will be issued to each resident paying vehicle tax for the first time under the new ordinance indicating residency and decal exemption. Manager Terpenny said a separate public hearing is not required to amend this ordinance and he is recommending Town Council approve the amendment. Councilman Barber made a motion to adopt the ordinance amendment, seconded by Councilman Ballengee. Council voted on the motion as follows: AYES: Ballengee, Barber, Huppert, and Wade. NAYS: None.”
13. October 4, 2005: Town Council Meeting: “CONSIDERATION OF BUDGET AMENDMENT FOR FINANCE SOFTWARE. Town Manager Terpenny reported that three times over the last three years the Town has released RFP’s for Utility/Financial/Information Management Software. The first two attempts resulted in unsatisfactory responses. The third attempt resulted in eleven responses, six of which qualified for review. A Committee of selected Town staff and the Town’s computer consultants reviewed the applicants and is recommending Cogsdale Corporation provide the Town with the needed software. The software will allow communication between departments, which will be useful for things such as delinquent tax payments, and will greatly increase the efficiency within each department. Cogsdale Corporation has made two presentations to the Town, and the review committee has spoken with other companies who use and are satisfied with the software provided by Cogsdale Corporation. In the Fiscal Year 2005-2006 budget there is currently two hundred thousand dollars ($200,000) allocated to cover the purchase of new software. Manager Terpenny is requesting an additional one hundred sixty thousand ninety dollars ($160,090). The negotiated cost includes the software, installation, training, and support. Administration Officer, Scot Shippee, commented that this is a leased software program and updates and maintenance will cost approximately thirty thousand dollars ($30,000) per year. This request does not require a Public Hearing, but does require two readings.”
14. October 4, 2005: Town Council Meeting: “TOWN MANAGER TERPENNY reported that Roanoke has requested that the operational costs of the Smart Way Bus be shared between Roanoke, Montgomery County, Virginia Tech, Blacksburg, and Christiansburg. This matter will be discussed and voted on at the Metropolitan Planning Organization meeting this coming Thursday. Roanoke has agreed to pay fifty percent of the operational costs annually, and has requested the New River Valley pay the remaining fifty percent. Of the remaining fifty percent, Virginia Tech has agreed to pay fifty-six percent. This would leave forty-four percent, or approximately eighteen thousand dollars, to be divided between Christiansburg, Blacksburg, and Montgomery County. Manager Terpenny asked Council for direction in voting on this issue. The cost would be included in next year’s budget. Planning Director Wingfield reported that according to a survey approximately seven percent of the riders were Christiansburg residents, however, the survey is not exact and is based on residential address and not residential location. Council is not comfortable supporting this request. Roanoke created this bus system without input from Christiansburg and the other New River Valley localities, and it is not a major means of transportation for Christiansburg residents who use public transportation. Council does not want to see this resource eliminated, but cannot justify financially supporting the bus system. Council directed Town Manager Terpenny to vote against financially supporting the Smart Way Bus at the next MPO meeting.”
15. October 18, 2005: Town Council Meeting: “MRS. JEANNIE CLOE TO ADDRESS COUNCIL REGARDING SEWER ODOR ON HENLEY DRIVE. Mrs. Cloe asked Council for an update on the progress of eliminating the sewer odor along her street, which she discussed with Council at the June 7, 2005 meeting. Town Manager Terpenny reported that eighty thousand dollars has been budgeted this year for this project. There is currently a contractor on site beginning the process of installing a one thousand gallon tank and containment system. The chemical tank has been ordered and it is expected to be ready for start up within three months. Chemicals can not be injected into the system until the tank and containment system is installed. The Town has had an expert study the issue and this approach was recommended. Dan Canada commented that his son lives on Henley Drive and also experiences the sewer odor. He commented the Town Council and the Town Manager on their attempts to rectify the matter. “
16. October 18, 2005: Town Council Meeting: “COUNCIL ACTION ON BUDGET AMENDMENT FOR FINANCE SOFTWARE. Town Manager Terpenny briefed Council 011 this matter discussed at the October 4, 2005 meeting. He added that this software would also allow the Town to accept credit card payments, and make electronic direct deposits for employees. Councilman Ashworth made a motion to approve the budget amendment to allow the purchase of the finance software. Councilman Barber seconded the motion and Council voted as follows: AYES: Ashworth. Ballengee, Barber, Carter, Huppert, and Wade. NAYS: None.”
17. November 15, 2005: Town Council Meeting: “COUNCILWOMAN CARTER asked for a brief update on the aquatic center progress. Manager Terpenny reported that he spoke with Architect Glenn Reynolds today who believes the concept drawings will meet the budget, and hopes to begin construction drawings within the next few weeks.”
18. December 6, 2005: Town Council Meeting: “1. Amendment to Chapter 11, Finance and Taxation, of the Christiansburg Town Code, regarding personal property tax relief. Town Manager Terpenny explained that in 2004 the General Assembly made substantial changes to the car tax in Virginia. Because of the changes, each locality is required to set a new personal property tax rate annually in their budget to offset the relief experienced by each taxpayer in the past several years. Manager Terpenny gave each Councilmember a copy of the ordinance establishing the changes for the Town of Christianburg for the fiscal year 2005-2006. The ordinance is uniform throughout the State.”
19. December 6, 2005: Town Council Meeting: “1. Amendment to Chapter 11, Finance and Taxation, of the Christiansburg Town Code, regarding personal property tax relief. Councilman Wade made a motion to amend Chapter 11, Finance and Taxation, of the Christiansburg Town Code, as proposed. Councilman Ashworth seconded the motion and Council voted as follows: AYES: Ashworth, Ballengee, Barber, Carter, Huppert, and Wade. NAYS: None. “

From 2006 PC Minutes:

1. June 5, 2006: Town Council Meeting: “Mr. Barnes stated that he was in attendance from the Radford Planning Commission and inquired if Christiansburg held a work session for its budget and Mr. Terpenny stated that Council prepares the budget for some localities, but that the Christiansburg Charter provides the authority that the Town Manager may prepare the budget. Mr. Terpenny stated that the Town Council holds a public hearing, but historically they have not done a work session.”

From 2006 TC Minutes:

1. February 7, 2006: Town Council Meeting: “TOWN MANAGER TERPENNY reported that the bids for the Downtown Revitalization Project came in over budget. Phase I came in significantly over budget; Phase II came in slightly, over budget. Manager Terpenny said a few minor changes will bring Phase II into budget and he requested Town Council allow the revitalization project to begin with Phase II. Beginning with Phase II will prevent a long delay, and will provide time for the Town Manager and staff to find the best way to bring Phase I into budget. Councilman Wade questioned the time frame for paving. Manager Terpenny said that paving will be delayed until the curb and guttering is complete. The consensus of Town Council is to begin with Phase II of the revitalization project. “
2. February 21, 2006: Town Council Meeting: “TOWN MANAGER TERPENNY reported at the February 7′” Town Council meeting that the bids for Phase I, and Phase II, of the Downtown Revitalization Project came in over budget. Phase I is significantly over budget and would require major modifications to bring it into budget, while Phase II, which was slightly over budget, could be brought into budget with few minor changes. In light of this, Town Council voted to begin the project with Phase II, after the Town Manager and staff make minor modifications to the plans. Those modifications have been made, and the Town Manager brought the changes before Council for its approval. The minor modifications are as follows: (1) Town forces perform most demolition; (2) Eliminating the brick border adjacent to the buildings; (3) Eliminating the tree grates; (4) Use of plastic pipe for storm drains; (5) Eliminating six bump outs and six trees between crosswalks. Town Manager Terpenny pointed out that eliminating the six bump outs and six trees will create additional parking spaces. He also reported that the Town would generate additional savings by buying the street lamps directly, rather than having the contractor purchase them. The street lamps will match those currently in the municipal parking lot. Manager Terpenny hopes to have Phase II ready for re-bid in a few weeks. Council is confident the modifications will not affect the overall expectations for the Downtown Revitalization Project.”
3. February 21, 2006: Town Council Meeting: “COUNCILMAN BARBER said that the Street Committee met again to review the request by Councilman Ballengee concerning the parking spaces in front of the Sheriffs Department at the corner of North Franklin and First Street. The problem discussed would be eliminated with Phase I of the Downtown Revitalization Project; however, since Phase I of the project has been delayed because of over budget bids, the Street Committee discussed ways to eliminate or minimize the problem now. The Street Committee suggested either removing three or four of the parking spaces in front of the Sheriffs Department, or limiting the parking times for these parking spaces, which will improve traffic flow and sight distance at the intersections of South Franklin and First Street, and South Franklin and Main Street. The intersections are most congested in the mornings between 7:00 A.M. and 9:00 A.M., and late afternoons. Councilman Ballengee spoke with the Sheriff about this concern and the Sheriffs is aware that the parked vehicles create a traffic flow obstruction during heavy traffic hours. He is willing to give up the parking spaces to eliminate the problem. Attorney Kai Memmer said if Council chooses to limit the parking spaces to certain hours during the day, they must limit all the parking spaces on the block to reduce confusion. Mayor Linkous suggested the Town Manager speak with the Police Department regarding peak traffic hours for this section of Town, and turned the matter back over to the Street Committee for its recommendation based on a recommendation from the Police Department. Mayor Linkous commented that this issue has been brought before Town Council in the past and he realizes it has been a concern for several years.”
4. March 7, 2006: Town Council Meeting: “BOB ADKINS OF THE NEW RIVER VALLEY AIRPORT TO ADDRESS COUNCIL. Mr. Adkins thanked Council for the opportunity to speak. He gave each Councilmember a copy of the New River Valley Airport 2006 Budget Presentation. Mr. Adkins explained that there are outstanding maintenance needs, which the airport would like to address in fiscal year 2006-2007. In 2004. an asphalt study of the airport was conducted, which recommended $1.5 million in asphalt repairs. The FAA provides ninety-five percent of the financial support, three percent of the funding is provided by the State, and two percent is generated locally. The New River Valley Airport is asking the Town for twelve thousand dollars ($12,000) for necessary maintenance. Councilman Ashworth noted that the FAA can withhold its funding until the asphalt maintenance is completed, and without the FAA funding, the airport’s operation would be restricted. Councilman Wade asked what portion of the two percent is paid by the airport users. Mr. Adkins said airport user income is generated by landing and ramp fees, as well as the sale of airplane fuel. Mayor Linkous turned Mr. Adkin’s request over to the Finance Committee for its review and recommendation.”
5. March 21, 2006: Town Council Meeting: “MR. BOB POFF, on behalf of the Lewis Miller Museum, addressed Council regarding the annual application for the Local Government Challenge Grant for the Lewis Miller Museum. The Virginia Commission of Arts will match the funds contributed by the Town. Mr. Poff asked Council to approve filing of the grant application as it has done in the past. The application must be received by the Virginia Commission of Arts by April 1, 2006. Manager Terpenny explained that the Town allocates $5,000.00 in the budget each year for this grant and Virginia only requires that the Town commit to contributing the funds at this time. Funds will be allocated in the 2006 - 2007 budget year. Councilman Barber made a motion to authorize Town Manager Terpenny to sign the grant application committing to the contribution, seconded by Councilman Ballengee. Council voted as follows: AYES: Ashworth, Ballengee, Barber, and Huppert. NAYS: None. ABSTAIN: Carter.”
6. May 16, 2006: Town Council Meeting: “1. Budget for Fiscal Year 2006 - 2007 - First Reading. Councilwoman Carter reported that the Finance Committee met with Town administration on numerous occasions to generate the proposed 2006 - 2007 fiscal year budget. She reviewed the proposed changes and additions and noted that personal property tax rates and real estate tax rates will remain unchanged. A copy of the proposed budget summary sheet is attached and made a part of these minutes. The proposed budget is available for review in the Town Manager’s office. Ms. Patty Quesenberry thanked Council for including the Homeless Shelter Program in its budget for the coming year. Mr. Donald Agee thanked Council for including the Elk Drive sewer expansion in its 2006 - 2007 budget.”
7. May 16, 2006: Town Council Meeting: “2. Proposed Fee Increases for Fiscal Year 2006 - 2007. Councilwoman Carter reported the proposed fee increases in the budget as follows: Water rates, second tier from $3.25 to $3.35, no increase to minimum usage rate; sewer rates, which have not been increased since 1996, would increase from $4.00 to $4.20, minimum usage rate remains the same; rezoning fee from $200.00 to $300.00; Conditional Use Permit fee from $200.00 to $300.00; return check fee from $10.00 to $25.00; water deposits from $25.00 to $50.00; and DMV fee from $20.00 to $30.00. Town Manager Terpenny explained that the DMV fee is imposed when a driver is found to have an outstanding debt to the Town. Councilwoman Carter also reported that VRS increased from $14.25 to $15.91, and the health insurance premium increased from $378.00 to $491.00. Mr. Jim Chamberlain of Lester Street suggested the Town consider including a web master program in its budget for next year, which is useful in creating and maintaining a website. Mayor Linkous turned Mr. Chamberlain’s suggestion over to the Finance Committee for review.”
8. May 16, 2006: Town Council Meeting: “TOWN COUNCIL’S ACTION ON PROPOSED FEE INCREASES FOR FISCAL YEAR 2006 - 2007. Councilman Wade expressed concern with the proposed fee increases and said he would like additional time to further review the budget before voting on the increases. He suggested tabling action on this request for further review. Councilman Ballengee commented that the Finance Committee has met several times to review the budget, but suggested that a work session for Council to review the proposed budget and proposed fee increases with the Town Manager and Town staff could be arranged. Manager Terpenny said he has worked with the budget throughout the planning process and agreed to schedule a work session for Council, if Council so desired. Councilman Wade made a motion to table action on the proposed fee increases for fiscal year 2006 - 2007, seconded by Councilman Ashworth. Council voted on the motion as follows: AYES: Ashworth, Ballengee, Barber, Carter, and Wade. NAYS: None.”
9. June 6, 2006: Town Council Meeting: “COUNCIL ACTION ON THE FEE INCREASES FOR FISCAL YEAR 2006 - 2007 BUDGET. Councilman Barber made a motion to adopt the fee increases for the Fiscal Year 2006 - 2007 Budget, seconded by Councilman Huppert. Councilman Wade questioned the water and sewer rate increases at the May 16,2006 meeting, but now understands that the increases are a pass-through from the Water Authority, not increases imposed by the Town. Council voted on the motion as follows: AYES: Ballengee, Barber, Carter, Huppert, and Wade. NAYS: None.”
10. June 6, 2006: Town Council Meeting: “SECOND READING OF FISCAL YEAR 2006 - 2007 BUDGET. After some discussion by Council concerning the retirement benefit program included in the budget, Councilman Barber made a motion to adopt the Fiscal Year 2006 - 2007 Budget, seconded by Councilman Huppert. Council voted on the motion as follows: AYES: Ballengee, Barber, Carter, Huppert, and Wade. NAYS: None”
11. September 5, 2006: Finance Committee appointees: Carter and Ballengee.
12. October 3, 2006: “COUNCILMAN WADE suggested the Finance Committee study the possibility of the Town accepting utility and tax payments electronically. Councilman Wade said many of the Town’s residents have expressed an interest in this type of service. Town Manager Terpenny said electronic payment option was considered when the Town purchased its most recent computer software program.”

From 2007 Planning Commission Minutes:

1. No entries found.

From 2007 Town Council Minutes:

1. January 2, 2007: Town Council Meeting: “TOWN MANAGER TERPENNY presented Council with a request by TransDominion Express (TDX) for localities to make an additional contribution this year equal to the amount they typically contribute annually. For Christiansburg, the additional amount would be one thousand dollars. New legislation has recently been passed requiring TDX to take more lobbying action, which would require the hiring of a full-time employee. The additional funding from contributing localities will be used towards hiring an employee. Manager Terpenny commented that TDX is continuing to grow and he supports its efforts. Manager Terpenny further commented that this will probably be a one time request, but since it wasn’t budgeted this year, it may need two actions by Council. Councilman Wade made a motion to approve TDX’s request for an additional one thousand dollar contribution, seconded by Councilman Canada. Council voted on the motion as follows: AYES: Barber, Canada, Carter, Huppert, Stipes, and Wade. NAYS: None.”
2. March 6, 2007: Town Council Meeting: “CARINA RUTHLANDT OF NEW RIVER COMMUNITY ACTION TO ADDRESS COUNCIL - Ms. Ruthlandt of the New River Community Action thanked Council for its past support of the Homeless Intervention Program, and asked Council to consider continuing its financial support in the upcoming 2007-2008 fiscal year budget. Ms. Ruthlandt said the Homeless Intervention Program has served five families, consisting of nine people, in Christiansburg during the year 2006, and there are currently five families on the waiting list for assistance. There are three basic criteria used in determining eligibility for the program: (I) Clients must have had past self-sufficiency; (2) Clients must have a valid reason for existing financial problems; and (3) Clients must have good, future prospects. The program assists participants, up to nine months, with mortgage or rent payments, and also helps the individuals determine long-term goal plans. Ms. Ruthlandt said the Homeless Intervention Program spent eight thousand two hundred dollars ($8,200.00) for client services in Christiansburg last year. Ms. Ruthlandt respectfully requested Town Council consider granting a six thousand dollar ($6,000.00) contribution to the Homeless Intervention Program in its 2007-2008 fiscal year budget. Mayor Ballengee turned the request over to the Finance Committee for its review and recommendation.”
3. March 6, 2007: Town Council Meeting: “TOWN MANAGER TERPENNY clarified that, per the Director of the New River Valley Airport, the nine thousand eight hundred dollar ($9,800.00) fuding request (Christiansburg’s portion of a 2% federal grant match), is not in addition to Christiansburg’s annual contribution to the New River Valley Airport, of ten thousand dollars ($10,000.00), as presented to Council at the February 20,2007 meeting, but is actually included in the annual contribution amount. If Christiansburg contributes ten thousand dollars ($10,000.00) to the airport in its 2007-2008 fiscal year budget, as it has done in the past, that amount will cover the requested federal grant match. The Director did emphasize that it is important that the airport have a commitment from the Town by June, so it can meet the federal requirements for the grant. It is the consensus of Town Council to commit to a ten thousand dollar ($10,000.00) contribution to the New River Valley Airport in it 2007- 2008 fiscal year budget. “

4. April 3, 2007: Town Council Meeting: “TOURISM AGREEMENT – Mayor Ballengee reported that a representative from the Montgomery County Chamber of Commerce will be present at the April 17th Town Council meeting, and Town Council will have the opportunity to comment/question the Tourism Agreement at that time. Changes made to the agreement by Town Attorneys, at Council’s direction, are (1) the Executive Director of the Chamber will report to Council on specific dates set by Council; and (2) funding budgeted is an estimate of revenue to be collected in the coming year. According to Manager Terpenny, Blacksburg has proposed to give one-percent of their estimated, budgeted amount, which could result in a year-end overage or underage. Manager Terpenny recommends Christiansburg give one-percent based on actual revenue collected. Christiansburg committed to paying the one-percent lodging tax at the Montgomery County Chamber of Commerce’s request in 2005. Since that time, Town Council has been concerned with the lack of accountability demonstrated by the Chamber regarding the lodging tax it is collecting each month from Christiansburg. Town Council discussed several options for managing the lodging tax, including hiring a director internally to promote tourism. However, after much discussion, Town Council decided to sign the Tourism Agreement, allowing it the opportunity to succeed. If the program does not succeed, or does not meet the Town’s expectations, which are detailed in the Agreement, an opt-out clause has been included in the Tourism Agreement. Before signing the Agreement, Town Council directed Manager Terpenny to asked Shane Adams of the Chamber to commit to the following: (1) a specific percentage of the lodging tax to be designated to grants; (2) the Executive Director will be the person to report to Council on specific dates set by Council; and (3) the one-percent lodging tax paid by Christiansburg will be based on actual funds collected, not estimated funds. On motion by Councilman Wade, seconded by Councilman Barber, Town Council authorized Town Manager Terpenny to sign the Tourism Agreement, on its behalf, after Manager Terpenny has discussed the three matters with Shane Adams, and has received a commitment from Mr. Adams to his satisfaction. Town Clerk Stipes polled Council as follows: Barber – AYE; Canada – AYE; Carter – AYE; Huppert – AYE; Stipes – AYE; Wade – AYE. NAYS: None.”

5. April 17, 2007: Town Council Meeting: “SHANE ADAMS OF THE MONTGOMERY COUNTY CHAMBER OF COMMERCE TO ADDRESS COUNCIL – Mr. Dave Edwards, Chairman of the Board of Directors for Montgomery County Chamber of Commerce, introduced himself and several other attending board members. He then turned the floor over to Shane Adams. Mr. Adams thanked Council for its continued support, because of which, the tourism program has continued to grow. Mr. Adams gave each Councilmember a spreadsheet indicating the Blacksburg-Christiansburg Visitor Center profit and loss for the period July 1, 2006 through March 15, 2007. Council was also provided a comparison sheet for 2003, 2004, and 2005 indicating travel impacts such as expenditures, payroll, employment, and state and local tax receipts; and excise tax collections, and excise tax rates. Mr. Adams also reviewed with Council an outline of the transient occupancy taxes for Virginia localities. The philosophy of the Chamber of Commerce, explained Mr. Adams, is that the key to successful economic development in a community begins with delivering a memorable visitor experience. This is what the Chamber of Commerce wants to accomplish through its many plans for the visitor center. Mr. Adams showed Council several Christiansburg advertisements that have been placed in Virginia publications, including a fourteen thousand dollar advertisement placed in the Virginia Travel Guide. The Chamber of Commerce received five thousand seventy-eight leads from this one advertisement. Councilman Wade questioned the leads. Mr. Adams explained that leads are people requesting information specific to us or our region. When a lead is received, the Chamber places it in a computer spreadsheet and sends them a travel guide and other information pertaining to the request. The Chamber of Commerce receives approximately fifty thousand telephone calls per year, approximately one-third of which are leads. Many leads are received through the website. Leads are not solicited. Top ten states the Chamber has received requests for information from are: Virginia, Pennsylvania, North Carolina, New York, Ohio, New Jersey, Florida, Maryland, Texas, and Illinois. Council was also shown a future advertisement for possible inclusion in AAA publications. The Town has seen an increase in housing and restaurant tax in 2006, and Mr. Adams hopes it is the result of advertising efforts. Councilman Wade asked what process is used in determining where the tourism funding is used. Mr. Adams replied that three prominent Virginia guides have been chosen in the past, and that the Chamber of Commerce is advised by the Tourism Development Commission on what kinds of leads can be expected from different ads. The Chamber is part of the Virginia Tourism Coop and is able to get reduced advertisement rates. Mr. Adams said he will have a marketing plan for Council’s review before budget time. Mayor Ballengee asked if there is a way to track the funding brought into the area as a result of advertising. Mr. Adams said it would be hard to figure an exact amount, however, the Chamber will do some research that will give them representative figures. Councilman Huppert asked about other advertising options. Mr. Adams replied that website advertising is an option, as well as internet advertising, although expensive. Another option is editorials, which are more practical, and more valuable, than printed ads. Councilman Huppert also asked about promoting Christiansburg events. Mr. Adams replied that the Wilderness Trail Festival is heavily promoted by the Chamber. Concerning local grant funding, the Chamber has currently received four grant applications for review. The TDC will review the applications and make a decision on who receives the funding. Councilman Canada asked if the Chamber promotes nearby attractions not located in Christiansburg or the County. Mr. Adams said they typically promote attractions within a one hour driving distance from the County. The Chamber is currently working on a waterfall pamphlet. Town Manager Terpenny said that at Town Council’s last discussion regarding the Tourism Agreement, he was directed by Town Council to get a commitment from the Chamber of Commerce regarding the following three changes Council made to the Tourism Agreement: (1) Twenty-five percent of lodging tax, paid to the Chamber, to be designated to local grants; (2) the Executive Director will report to Council on specific dates set by Council; and (3) the one-percent lodging tax paid by Christiansburg will be based on actual funds collected, not estimated funds. Mr. Adams, on behalf of the Chamber of Commerce, agreed to comply with these changes.

6. May 1, 2007: Town Council Meeting: First Reading of the Fiscal Year 2007-2008 Budget set for May 15, 2007.

7. May 1, 2007: Town Council Meeting: Fiscal Year 2007-2008 Budget, Proposed Real Estate Rate Increases set for June 5, 2007 meeting.

8. May 1, 2007: Town Council meeting: “MAYOR BALLENGEE referred a donation request from Christiansburg Institute to the Finance Committee for review and recommendation. The request is for a one-time donation of ten thousand dollars to aid in hiring a full-time staff member. After some discussion, Council agreed to add the donation to the Fiscal Year 2007 - 2008 proposed budget.”

9. May 1, 2007: Town Council Meeting: “COUNCILMAN WADE said he is concerned with the budget plan for the aquatic center and he questioned the total cost of the facility and its impact on the budget in coming years, as well as, operating expenses opposed to revenue. Town Manager Terpenny said the project is expected to cost approximately fourteen million dollars, and explained operational expenses versus projected revenue. Projected revenues from rentals and membership fees are anticipated to cover fifty to sixty percent (50% - 60%) of the estimated $1.25 million annual operating costs. Virginia Tech is slated to pay its portion over a twenty year period and is currently in the process of drafting a document outlining its obligations. The Town is working with Virginia Tech to find a way to liquefy the twenty year payment commitment by Tech. Town Manager Terpenny said he was recently contacted by USA Swimming regarding possible contracted use of the facility. USA Swimming is willing to work around Virginia Tech’s scheduling. Projected opening of the facility is Fall 2008.”

10. May 15, 2007: Town Council Meeting: “1. Fiscal Year 2007 - 2008 Budget - First Reading. After reviewing the proposed budget, Councilman Wade stated that he is unable to support the proposal in its present state for several reasons. Councilman Wade said he is unable to support the proposed real estate tax increase of 15.5%, and he does not see justification for a seventeen percent increase to the Police Department budget, which includes, among other requests, adding six additional employees and six additional vehicles. Councilman Wade challenged town administration to revise the budget to reduce expenditures and omit the real estate tax increase. He suggested several ideas for reducing expenditures, such as, delaying purchase of various capital equipment another year, and offered to help review other ideas for creating a more acceptable budget. Mayor Ballengee pointed out that the Town is actually reducing its tax rate by 1.4% per $100, and that the increase is a result of Montgomery County’s real estate reassessment. Councilman Wade said that it still results in a tax increase for Town residents, which is unnecessary, and which he will not support. Several Councilmembers expressed concern with the Police Department’s seventeen percent budget increase, and suggested possible adjustments that would decrease the percentage, without hindering the effectiveness of the Police Department. Councilman Barber, stating that the request for additional officers and additional vehicles is justified, wholly supports the Police Department’s budget requests. Council discussed the amount of overtime paid to police officers, and the gradual increase in response times over the years, which may be contributed to a shortage of personnel. Councilman Barber commented that it is his opinion that the Town’s police officers are overworked and suggested Council not attempt to cut from the Police Department budget. Mayor Ballengee directed the Finance Committee to further review the Police Department budget. Councilman Stipes said it is important for the Town to have a complete and accurate website and he recommended including ten thousand dollars in the budget for professional redesigning of the Town’s website. The budget currently includes three thousand dollars for website design, which according to Councilman Stipes, is an inadequate amount for website design services. Planning Commissioner Booth commented that he would like to see an employee hired, by the Town, to act as a liaison between the Town and businesses using the monies collected &om the lodging tax to promote Christiansburg. Councilman Huppert agreed with Commissioner Booth’s suggestion, commenting that Christiansburg has not been properly promoted. Mayor Ballengee said the Finance Committee will further review the budget, taking tonight’s discussion into consideration.”

11. May 15, 2007: Town Council Meeting: “2. Fiscal Year 2007 - 2008 - Proposed Fee Increases. Town Manager Terpenny explained the proposed, slight increase to the water rates, which will affect those who use more than the minimum usage, and decrease in the minimum sewer rates, which will only affect those on a fixed income. The Town will not experience increased revenue as a result of the increased rates, it is only a pass-through on the Blacksburg-Christiansburg-VPI Water Authority’s rate increase to the Town. Mayor Ballengee said this matter was discussed at length by the Budget Committee and it was determined that most residents will not notice a change in their water bill as a result of the increase. Councilwoman Carter pointed out that the General Fund has supplemented this expenditure for many years and, without slight increases from time to time, a large rate increase would eventually be necessary. She also commented that Christiansburg is frequently listed, in Virginia, as one of the municipalities with the lowest water rates.:

12. June 5, 2007: Town Council Meeting: Council Action on Budget: “1. Fiscal Year 2007 - 2008 Proposed Real Estate Tax Rate. Per Mayor Ballenge, as a result of Council’s discussion during the first budget reading, three hundred and six thousand dollars has been cut from the budget. Among the cuts are several vehicles from various departments, and several police officer positions. Councilman Wade asked why the budgeted revenue did not decrease, even though expenditures decreased by three hundred and six dollars. Councilman Canada asked if the money collected from the tax increase is included in the reserves fund. Mayor Ballengee said that the money will be put into reserves to help with planning and future expansions. Examples of future needs are a new emergency building on Route 114, and balIpark lighting at the Kiwanis Park. The Town has always tried to set aside a “cushion”, which has allowed the Town to “pay as you go” in the past, with the exception of the aquatic center and the wastewater treatment plant renovation. The reserve fund also allows the Town to be prepared for unforeseen disasters. Mayor Ballengee said that a lower tax rate could impede future plans and growth. Councilman Canada commented that he did not have the opportunity to review the revised budget and asked for clarification of the budget cuts and the effect the cuts have on the budget and the proposed tax rate. Councilman Canada said it is clear to him that the tax increase is not necessary, since it results in even greater revenue after the expenditure cuts. He commented that if three hundred and six thousand dollars has been cut from the budgeted expenditures, the savings should be passed on to the citizens. Councilman Wade and Councilman Stipes both agreed that the savings from the budget cuts should be passed on to citizens by way of a reduced real estate tax rate. Councilman Canada pointed out that there are other ways to collect money without getting it from the landowners in Christiansburg, and offered, along with Councilman Wade, to serve on a committee to find other avenues of revenue for the Town. Councilman Huppert said that Christiansburg must maintain its standards and growth, however, at the same time the Town needs to consider its citizens. Pocketbooks are being hit hard right now, he said, and he agreed the rate needs to be lowered to a rate that will be revenue neutral. Councilman Barber said that the tax rate has not changed in many years and suggested putting an increase off for another year. If an increase is needed next year as a result of a decrease this year, then Council can discuss at that time. Mayor Ballengee said that the reduced tax rate, even though it results in a tax increase, is sound financial management. Christiansburg is the fourth largest town in Virginia, but has the lowest tax rate within a one hundred mile radius. This is the result of the sound financial management the Town has experienced in years past. Councilman Wade pointed out that with Christiansburg’s continued growth there are plenty of opportunities for additional tax revenue in the future. Councilwoman Carter said she has received so many calls from the community asking her to not support a real estate tax increase. Montgomery County taxes have risen so high that people are really feeling the burden of increased taxation. Councilwoman Carter said she must support the community that she serves. Mayor Ballengee stated that he is not advocating a tax increase, but understands that the infrastructure of the Town will deteriorate if the means are not available for upkeep. Councilman Wade made motion to set the real estate tax rate at .1126/$100, which will create a revenue neutral tax. The motion was seconded by Councilman Canada and, at Mayor Ballengee’s direction, Town Clerk Stipes polled Council as follows: Barber - AYE; Canada - AYE; Carter - AYE; Huppert - AYE; Stipes - AYE; Wade - AYE.”

13. June 5, 2007: Town Council Meeting: “FISCAL YEAR 2007 - 2008 PROPOSED BUDGET- SECOND READING. Councilman Canada made a motion to adopt the fiscal year 2007 - 2008 budget with the three hundred six thousand dollar expenditure cut, a seven thousand dollar increase for website design and maintenance, a real estate tax rate of .1126/$100, and various minor changes as explained by the Town Manager. Councilman Barber seconded the motion and, at Mayor Ballengee’s direction, Town Clerk Stipes polled Council as follows: Barber - AYE; Canada - AYE; Carter - AYE; Huppert - AYE; Stipes - AYE; Wade - AYE.”

14. November 6, 2007: Town Council Meeting: “MR. STEVE COXON’S FOURTH GRADE CLASS AT CHRISTIANSBURG ELEMENTARY SCHOOL TO PRESENT THEIR ENERGY AUDIT. Mayor Ballengee introduced fourth grade teacher, Mr. Steve Coxon, a coach of the FIRST Lego League at Christiansburg Elementary School, along with fourth grade teacher, Ms. Daniels. Mr. Coxon explained that the word “FIRST is an acronym for “For Inspiration and Recognition of Science and Technology”, and the program is designed to teach students about math, science, and technology through the use of robotics. Students participating in the lego league after-school program build and program lego robots to enter into regional competitions. The program’s theme this year is “Power Puzzle” and the students were charged with researching energy resources, use, and alternatives. The students chose to research the energy usage of Christiansburg’s Town Hall and Assistant Town Manager Helms gave the team a tour of Town Hall to get them started with their project. Mr. Coxon introduced his FIRST Lego League who creatively presented their energy audit to Council. The ten team members, Brooke Daniels. Alysand Mclntyre, Lexi Silverman, Brian Collins, Matthew Jordan, Cody Holk, Tommy Stuart, Alan Zhang, Zach Lovelace, and Cameron Graham, reported their research findings, with each child presenting a piece of the “puzzle”. The students offered suggestions on ways to save energy, such as reflective roof paint, revolving doors rather than electric doors, turning off the elevator at night and on weekends and holidays, removing individual space heaters, and insulating the water heater. Mr. Coxon thanked the students for their presentation and offered to answer any questions. Councilman Wade asked how long the students had worked on this project and Mr. Coxon replied approximately three or four weeks. Councilman Huppert commended the students on their research and commented that he had seen something similar on the NBC Today Show and he is glad to see that energy conservation concern is widespread. Councilman Stipes commented that Mr. Coxon and Ms. Daniels are two very popular teachers at the elementary school largely because of programs such as this one. Council enjoyed the presentation and thanked the FIRST Lego League for their interest in Town Hall and for their energy conservation suggestions.”
15. December 4, 2007: Town Council Meeting: “COUNCLMAN STIPES - UPDATE ON PROPOSED NEW TOWN WEBSITE. Councilman Stipes began by introducing and recognizing the members of the Website Committee: Mayor Ballengee, Adam Carpenetti, Nichole Hair, and Kimberly Weitkamp; he thanked each one for their expertise and enthusiasm. Councilman Stipes reported that the Committee met approximately seven times and as part of their research interviewed Council Members and Department Heads to gain insight on different needs and ideas for the website. The Committee also invited web service providers to submit statements of qualifications for review. Based on the Committee’s research, it finds that a professional job is advisable and recommends a website design professional with expertise in government websites. Council~nan Stipes explained that the amount of content is not a key factor in the cost of the website, but that cost is based on creativity, utility, and ease of use. It is the Committee’s belief that a professionally created and maintained website will lead to a dramatic and sustained increase in website tr&c, which will result in an increase in the use and efficiency of present Town services, and in special events and facilities like the aquatic center and the Harkrader Sports Complex. A professional website, according to Councilman Stipes, will enhance the Town and the businesses that are presently located here. Councilman Stipes said he believes that a thorough and up-to-date website is expected from citizens served by local government. An effective website allows citizens to readily access and download information to do business with the Town, and to “visit” the Town without setting foot in it, which is what economic developers and tourism experts say that approximately 90% of people presently do. A new, professional website will reinforce the Town motto, “Progressive Small-Town Living at its Best”. With the information gathered during its review, the Website Committee believes that the Town can have a professional website launched by summer 2008, with a cost between thirty-five and forty thousand dollars. Payment for these services can extend over multiple budget cycles. The Town budgeted ten thousand dollars for the website for fiscal year 2007-2008. The Website Committee recommends Town Council allow Town staff to proceed with procurement of professional website design services with tile following stipulations: (1) Present fiscal year 2007 - 2008 budget of ten thousand dollars be applied to this contract; (2) Keep up to ten thousand dollars in the next three years’ budgets to complete the contract; and (3) Following the website launch, the Town allocate a five hundred dollar per month payment for website hosting, maintenance, and enhancement. Councilman Stipes noted that during the data collection process there was unanimous interest in offering the ability to pay bills, and conduct other financial transactions with the Town, online. A new Town website could support online bill payment at little or no extra cost, provided that the Town accounting software is appropriately established to receive payments. The Town currently owns software that would allow these transactions, but the software has not yet been implemented and thus software will require the purchase of an upgrade module before it can be used for online bill pay services. Council expressed a concern that the number of bills paid to the Town during the year would not justify the cost of implementing bill pay software. Councilman Barber suggested that credit card payment may be more practical for the Town. The Website Committee recommends that the Town move ahead with a new website as proposed and consider adding an additional online bill pay service at such time as the new software is fully operational and if the Town feels that the necessary financial software upgrades are cost- effective. Councilman Wade made a motion to allow Town staff to proceed with procurement of professional website design services, with the stipulations noted above. The motion was seconded by Councilman Barber and Council voted as follows: AYES: Barber, Canada, Carter, Huppert, Stipes, and Wade. NAYS: None.”
16. December 18, 2007: Town Council Meeting: “SHANE LAVENDER TO PRESENT THE FISCAL YEAR 2006- 2007 AUDIT. Mr. Shane Lavender of M.B. Cook, C.P.A. has performed the Town’s audit since 1988. As a result of changes in auditing standards, the Town must be issued a management letter upon completion of the annual audit. Mr. Lavender prepared and submitted the Town’s management letter explaining that the letter commended the Town for its financial management practices and recommends that no changes be made to the Town’s financial management procedures and policies. Mr. Lavender also submitted his audit report to the Town and explained that he found no fraud, inconsistencies, or misappropriations during the 2007 annual audit. Mr. Lavender did advise that the Town will need someone on staff who can prepare the management letter, perform financial analysis, and assist with budget preparations and other financial projects. It is important that the person hired have a background in accounting and finance. An annual, outside audit will still be required. A copy of the audit report can be reviewed in the Town Manager’s Office. Mayor Ballengee thanked Mr. Lavender for his audit report, and for preparing the Town’s management letter.”

From 2008 Planning Commission Minutes:

1. No entries found.

From 2008 Town Council Minutes:

1. January 15, 2008: Town Council Meeting: “SUNSET CEMETERY UPDATE – Town Manager Terpenny reported that the Town is moving ahead with acquisition of the cemetery. The corporation is in the process of being dissolved and, once completed, formal action by Council will allow transfer of the assets. Darryl Gillespie, C.P.A. is in the process of completing an audit of the corporation. A new employee has been hired and will begin work on January 23rd. An advisory board may be created in the future to oversee tlhe cemetery, but for now the Town will continue to rely on the advisement of the Sunset Cemetery Ad hoc Committee – Councilmen Barber and Stipes.”
2. February 19, 2008: Town Council Meeting: “MR. BOB POFF, on behalf of the Lewis Miller Museum, addressed Council regarding the annual application for the Local Government Challenge Grant for the Lewis Miller Museum. The Virginia Commission of Arts will match the funds contributed by the Town. Mr. Poff asked Council to approve filing of the grant application, which must be received by the Virginia Commission of Arts by April 1, 2008. Manager Terpenny explained that the Town allocates $5,000.00 in the budget each year for this grant, and Virginia only requires that the Town commit to contributing the funds at this time. Funds will be allocated in the 2008- 2009 budget year. Mr. Poff thanked Council for its past and continued support of the Lewis Miller Museum, and introduced Rhonda Hale, Director of the Lewis Miller Museum. Ms. Hale thanked Council for die support given the museum by the Town and the Parks and Recreation Department. The Parks and Recreation staff has been instrumental to the success of the events held at the museum, and she is looking forward to working with staff members again during this year’s events. Museum visitation increased by twenty-two percent in 2007.
3. February 19, 2008: Town Council Meeting: “COUNCIL ACTION ON THE REQUEST BY BOB POFF ON BEHALF OF THE LEWIS MILLER MUSEUM. Councilman Huppert made a motion to approve filing of the Local Government Challenge Grant application committing support in the 2008 - 2009 budget year. Councilman Wade seconded the motion and Council voted as follows: AYES: Barber, Canada, Huppert, and Wade. NAYS: None. ABSTAIN: Carter (Councilwoman Carter is a member of the Lewis Miller Museum Board).
4. March 18, 2008: Town Council Meeting: “MR. DONALD AGEE TO ADDRESS COUNCIL REGARDING SEWER ON ELK DRIVE. Mr. Donald Agee, along with his wife. Naomi, submitted to Council a request that the Town run a sewer line from the Radford Street connection to 1355 and 1365 Radford Street on up to lots 50, 51, and 52 on Elk Drive. The couple’s daughter, Caroline Brizendine, and her family plan to build a house on the lots on Elk Drive. Elk Drive has been surveyed and marked for sewer extension. This area was incorporated into the Town in 1988. Mr. Agee thanked Council for the opportunity to speak. Town Manager Terpenny said that the plans for extending the sewer lines to the Elk Drive area are complete. He also slated that the project has been in the budget, and the Town hopes to begin the project during the 2008 - 2009 fiscal year.”
5. March 18, 2008: Town Council Meeting: “TAX EXEMPTION FOR ELDERLY AND HANDICAPPED. Town Manager Terpenny explained that, in the past, the Town has adopted Montgomery County’s guidelines for providing tax exemptions to the elderly and the handicapped, and the County bases it’s guidelines on State guidelines. The County has recently adjusted its threshold for providing die tax exemption. based on State legislation. Qualifications now are income must be no greater than Thirty Thousand Dollars ($30,000) per year, with a net worth not to exceed One Hundred Thousand Dollars ($100,000). Only the elderly and the handicapped can qualify for the tax exemption. Manager Terpenny noted that the increased threshold is not enough to impact the Town’s budget. Councilman Canada made a motion that the Town adopt Montgomery County’s adjusted guidelines for the tax exemption. The motion was seconded by Councilman Wade, and Council voted as follows: AYES: Barber, Canada, Carter, Huppert, Stipes, and Wade. NAYS: None.”
6. April 1, 2008: Town Council Meeting: “REPRESENTATIVE OF BRAIN INJURY SERVICES OF SWVA TO ADDRESS COUNCIL. Mr. Jim Baldwin, Director of Brain Injury Services of SWVA, along with case manager, Susan Mayorga, asked Council to consider providing financial support in the upcoming 2008-2009 fiscal year budget in the amount of $3,496.00. The amount requested is fifteen percent of the projected Christiansburg expenditures, and will provide case management services for their Christiansburg clients. The non-profit organization currently provides support and services for five Christiansburg residents with brain injuries and hopes to expand to seven clients by the end of the year. Mr. Baldwin said the organization receives 75% of its funding from the State. The goal of the organization is to remove clients as a financial liability to the community, and reintegrate them back into the community as self-sufficient and contributing citizens. Mayor Ballengee turned this request over to the Finance Committee for consideration.”
7. April 15, 2008: Town Council Meeting: FY 08-09 Budget, first reading set for May 20, 2008.”
8. May 20, 2008: Town Council Meeting: “1. Fiscal Year 2008 – 2009 Budget – First Reading. Town Manager Terpenny gave an overview of the proposed Fiscal Year 2008 – 2009 Budget and offered to answer any questions. The proposed budget includes increases to the water and sewer fees, solid waste fees, cigarette tax, building permit fees, and business license fees. There are no new personnel in the budget, and a three percent pay increase for all full-time, permanent employees, including Town Council and the Town Clerk, is proposed. Major capital improvements proposed are: Sewer extension for Elk Drive; downtown redevelopment on East Main Street; plant mix for streets; continued construction of the aquatic center; upgrades to the wastewater treatment plant; and North Franklin Street bridge repair. Reserve funds are proposed to increase as follows: Fire truck – $25,000; rescue truck – $25,000; building inspection software – $25,000; and emergency services building – $200,000. Ms. Ann Hess, on behalf of New River Community Action, thanked Council for its past and continued support of the Homeless Intervention Program. Mr. Larry Martin, a local business owner, asked Council to reconsider the fees/tax increases proposed in the budget, specifically the BPOL tax. Mrs. Nancy McDonald, a local business owner, also expressed her opposition to the BPOL tax increase, and explained the hardship the increased tax will create on small businesses.”
9. May 20, 2008: Town Council Meeting: “COUNCILWOMAN CARTER commented on the success of Saturday’s “Cruisin’ Christiansburg” event, and thanked everyone who participated in organizing the event. Councilwoman Carter said she understands the importance of a regional Chamber of Commerce and tourism development, but suggested putting a cap on the amount of funds appropriated to the Chamber of Commerce for tourism initiatives, leaving some funds for the Town to use to promote Town festivities such as Cruisin’ Christiansburg, Wilderness Trail, and others. She suggested that the Town Attorney be directed to review the Town’s contract with the Chamber of Commerce, before the next budget reading, to determine if this is permissible for the upcoming budget year. Councilman Huppert said he supports capping the fund allocation and suggested setting the cap at Seventy-Thousand Dollars. According to the budget under review, the Town will give the Chamber of Commerce One Hundred Twenty-Two Thousand Dollars, which includes annual dues of Twelve Thousand Dollars. Councilman Barber agreed with the suggestion of a cap, commenting that the Town could use some of the tourism funds to begin marketing for the new aquatic center. He suggested that a Seventy-Thousand Dollar cap may be too low. Mayor Ballengee referred this matter to the Town Attorney for review and also asked that the Town Attorney also verify that the contract is valid. Councilman Wade said he would like to see a business plan for the aquatic center. Mayor Ballengee commented that the Town plans to have an aquatic center director in place in July, and their first direction will be to form a business plan for the facility. Councilman Canada echoed Councilman Wade’s concerns about the lack of a business plan for a venture this size. Mayor Ballengee said the director will be key in developing the business plan because of their extensive experience in the operations of an aquatic center this size.”
10. July 1, 2008: Town Council Meeting: “TOWN MANAGER TERPENNY read a letter received by the Town, from the Montgomery County Chamber of Commerce, requesting a meeting with representatives of Council, and the Chamber board, to discuss Christiansburg’s intent to renegotiate its tourism initiative contract. Mayor Ballenge and Town Manager Terpenny will meet with the Chamber board on Council’s behalf, on a date arranged by the Town. The Town will provide an agenda for this meeting. During Council’s last discussion Councilman Canada expressed his desire for an audit of the TDC. He again mentioned this concern and asked if progress has been made in arranging for an audit. Councilman Barber attended the recent Chamber board meeting and he replied that the Chamber is in negotiations with a firm to perform an audit. Councilman Canada commented that the audit needs to be performed by a firm not associated with the Chamber. Councilman Wade commented that it is important to determine how the Town will spend tourism funding, before setting a cap. Councilman Barber said he envisions the money funding events such as Backyard Brawl, Cruisin’ Christiansburg, etc. With the additional funding provided through a cap, the Town will not have to rely solely on the Chamber for tourism marketing.“
11. July 1, 2008: Town Council Meeting: “TOWN MANAGER TERPENNY, on behalf of Chief Sisson, brought before Council the opportunity to inherit a bloodhound for Police Department use. The eight month old bloodhound, currently in Vermont, is a trained tracking dog. The Police Department currently has a police dog that is used for tracking drugs and dangerous criminals, but can not be used as a tracking dog for suspects, missing persons, etc. There are no trained bloodhounds in the New River Valley, and this dog will also provide tracking service for the County, Blacksburg, Radford, and Virginia Tech. Christiansburg Police Department called in the Bland County bloodhound during a recent, local crime and it was four hours before the dog arrived, which made tracking the suspect difficult. Christiansburg officer, Steven Kilby, is a certified handler and will keep the dog at this home. He currently has a car kennel and will only need a three hundred dollar kennel for his home. Three hundred dollars will be needed to train the bloodhound, annually. The Police Department has four thousand dollars budgeted for animal care. Councilman Barber made a motion to approve acquisition of the trained bloodhound in Vermont, seconded by Councilman Stipes. Council voted on the motion as follows: AYES: Barber, Canada, Carter, Huppert, Stipes, and Wade. NAYS: None.“
12. July 1, 2008: Town Council Meeting: “TOWN MANAGER TERPENNY further discussed with Council the cell phone tower opportunity originally discussed at the June 17 regular Town Council meeting. Typically, cell companies are given a ten year lease, then renegotiated every five years, up to twenty years. The cell company being discussed has requested an automatic renewal up to the twenty years, and has offered an incentive for consideration of the request. The incentive would be used for recreational development. Councilman Barber met with the Recreation Commission and presented this matter for discussion. The Recreation Commission unanimously recommends the incentive funds be used to complete the Christiansburg Skatepark through Phase II. Manager Terpenny commented that Attorney Elizabeth Dillon was involved with drawing up the original contract, and she has reviewed this request and has found that accepting the incentive does not change the Town’s obligations laid out in the original contract. This request was brought about by the company’s need to refinance country-wide. Councilman Barber made a motion to use the incentive funds derived from this negotiation for completion of the Christiansburg Skatepark through Phase II, pending approval of the request for an extended twenty year contract. Councilman Huppert seconded the motion and Council voted as follows: AYES: Barber, Canada, Carter, Huppert, Stipes, and Wade. NAYS: None. Councilman Barber made a motion to approve the cell company’s request for automatic renewal up to a twenty year lease, seconded by Councilwoman Carter. Council voted on the motion as follows: AYES: Barber, Canada, Carter, Huppert, Stipes, and Wade. NAYS: None.”
13. July 15, 2008: Town Council Meeting: “RECOMMENDATION FOR APPOINTMENT TO THE MBC DEVELOPMENT CORPORATION – Mayor Ballengee reported that he has served on the MBC Development Corporation Board for eight years and his term will expire July 31, 2008. Councilman-Elect Showalter has agreed to serve on this Board. Mayor Ballengee commented that Mr. Showalter’s background in finance will be an asset to this corporation, which grants small loans to businesses of an industrial nature. Councilman Wade made a motion to appoint Councilman-Elect Showalter to the MBC Development Corporation, seconded by Councilman Stipes. Council voted on the motion as follows: AYES: Barber, Canada, Carter, Huppert, Stipes, and Wade. NAYS: None. Mayor Ballengee will notify the Board. “
14. September 2, 2008: Town Council Meeting: appointment to Finance Committee of Carter & Barber.
15. September 2, 2008: Town Council Meeting: “Councilman Barber made a motion to reappoint Marie Howard as Town Treasurer for the Fiscal Year 2008-2009, seconded by Councilman Showalter. Councilman Showalter then suggested that Council consider creating a finance department within the next year. Council voted on the motion as follows: AYES: Barber, Carter, Showalter, Stipes, Vanhoozier, and Wade. NAYS: None.”
16. October 7, 2008: Town Council Meeting: “LISA LUCAS GARDNER, once again, addressed her concern with what she perceives as waste, particularly fuel, by Town employees. Her main focus is on the number of police “take-home” vehicles, but also commented on the fuel used by fire trucks and rescue vehicles during the Town’s Annual Fire Prevention Parade held earlier this evening. She commented that she also believes Town personnel use government vehicles for personal use. Mayor Ballengee commented that it is not possible to always monitor town employees, and suggested Ms. Gardner provide the Town Manager with the identification number of vehicles she believes are being misused. Councilman Barber, after Ms. Gardner previous complaints about fuel waste by the Police Department, looked into the matter and reported that fourteen thousand dollars is budget for fuel costs for the Police Department for the fiscal year 2008 – 2009. This amounts to approximately less than $1 per year, per citizen, which, he commented, he doesn’t believe is excessive. Ms. Gardner said that the fourteen thousand dollars reported is inaccurate, and accused the Police Department of covering up excessive fuel waste.“
17. December 12, 2008: Town Council Meeting: “5. Curbside Recycling. Mayor Ballengee thanked those who spoke earlier in favor of curbside recycling. He also presented a letter the Town received from the fifth grade class at Christiansburg Elementary School requesting the Town consider offering curbside recycling to its residents. A copy of the letter is attached herewith and made a part of these minutes. Councilman Showalter provided Council with a Blacksburg/Christiansburg comparison outlining the volume of trash and recyclables generated in tons. He reviewed the importance of recycling to the environment, and offered suggestions on least expensive ways to start this program. A copy of the information provided is attached herewith and made a part of these minutes. Recycling is an issue that was discussed at this year’s annual VML conference. Verona, Virginia was used as an example of a community finding cost effective ways to offer curbside recycling, and can be used as a resource for the Town during its review. After Council discussion regarding necessary funding for a curbside recycling program, Mayor Ballengee directed Manager Terpenny to gather information relative to the costs associated with curbside recycling and to report back to Council. Manager Terpenny asked that he be given until March 2009 to adequately prepare the information for Council, noting that the issue can’t be addressed until the next budget year.“

From 2009 Planning Commission Minutes:

1. No entries found.

From 2009 Town Council Minutes:

1. January 6, 2009: Town Council Meeting: “1. Shane Lavendar – Presentation of FY 07-08 audit to Council. Mr. Shane Lavendar, auditor for the Town since 1988, presented to Council the FY 07–08 audit. During the presentation, Mr. Lavender explained some of the government accounting guidelines and principles applied during the audit. He also explained the risk assessment standards that require him, as auditor, to report that the Town doesn’t have anyone on staff qualified to prepare the audit, not to be confused with qualifications necessary to prepare a budget or financial statement. Mr. Lavendar thanked Council for its confidence in him over the years. Mayor Ballengee thanked Mr. Lavendar for his report.”
2. January 20, 2009: Town Council Meeting: “2. Status of feasibility study for pathway ( walking / bicycle ) on Cambria St. between the Recreation Center and Sleepy Hollow Road. Councilman Vanhoozier requested this study at the September 16, 2008 Town Council meeting. Town Manager Terpenny reported that a ten-foot wide, paved bicycle path from Sleepy Hollow Road to the Recreation Center, including drainage, has an estimated cost of approximately Ninety-Six Thousand Dollars ($96,000). This can be added to the budget as a capital project, if Council desires. It was noted that a gravel pathway would limit usage, thereby defeating the purpose of the pathway. Councilman Vanhoozier said that it was his intention to determine feasibility, and then make a decision as a Council. No action was taken by Council on this matter.“
3. February 17, 2009: Town Council Meeting: “4. Recodification of Town Code. Town Manager Terpenny reported that the Town’s Planning Department has been researching proposals for recodification of the Town Code and will soon write and RFP to send to private consulting firms. Recodification of the Christiansburg Town Code was last done in 1992, and is recommended every ten years because of frequent changes in State Code. Recodification involves line by line review and updating, with a cost of approximately forty-thousand dollars. This cost has been budgeted for the past few years. “
4. February 17, 2009: Town Council Meeting: “5. Legislative Day report. Councilman Wade gave a brief update on Council’s attendance at VML Legislative Day. Those in attendance met with local legislators and elected officials from Blacksburg and Montgomery County. Economic news is dismal and Councilman Wade encouraged deep cuts in Town, especially now at budget time. One bright spot is that the widening of Route 114 may benefit from the Federal Stimulus Package, and Councilman Wade warned that it is important to keep this matter at the forefront in Richmond. Councilman Barber suggested adopting a Resolution of Support to submit to Federal and State Legislators encouraging funding for the remainder of the Route 114 project. Mayor Ballengee said he would prepare a resolution and present it to Council at the next regular Town Council meeting.”
5. February 17, 2009: Town Council Meeting: “COUNCILMAN BARBER noted that a Finance Committee meeting has been scheduled for 5:00 P.M. on Thursday, February 19, 2009, for the discussion of possible future staff position(s). “
6. March 3, 2009: Town Council Meeting: “2. Carter and Barber – Finance Committee report on: Creation of Treasurer/Finance Director staff position. Councilman Barber gave a brief update on the Finance Committee meeting held on February 19, 2009, the purpose of which was to discuss the creation of a Treasurer/Finance Director staff position, as recommended by the Town’s auditor. Councilman Barber presented the following job requirements for Council’s consideration, and made a motion to proceed with advertising the job statewide, with a goal of filling the position by July 1, 2009. - Will serve as Chief Financial Officer overseeing all aspects of Town’s financial management relating to accounting, payroll, procurement, debt issuance, investing of town funds, budget preparation, grant applications, and financial reporting to Town Council and Town Manager. - Requires bachelor’s degree in accounting, or related field. - Must have 5 to 7 years of experience in municipal governmental accounting. - Certified Public Accountant required. – Must have a comprehensive understanding of governmental accounting as it applies to local governments, including knowledge of GAAP, GASB and FASB standards and GFOA practices. Councilman Showalter seconded the motion to proceed with job advertising, based on these requirements, and Council voted on the motion as follows: AYES: Barber, Showalter, Stipes, Vanhoozier, Wade. NAYS: None. Councilman Barber noted that the Finance Committee will meet again to finalize the job description.”
7. March 3, 2009: Town Council Meeting: ” a. Mr. Shane Guynn, Head Coach of the Christiansburg High School Track and Cross Country Team, reported that four students have met the qualifying standard in their respective events for the 2009 National Scholastic Indoor Championships in New York City, New York. Those individuals include: Travis Hudson (sophomore); Brittany Bostwick (junior); Jonathan Taylor (senior); Carmen Graves (senior). Because the national meet is after the regular season, and due to VHSL policy, the athletic department of Christiansburg High School is not permitted to provide financial aid to these students. Coach Guynn asked the Town for financial consideration in meeting the expenses of the trip. Mayor Ballengee commented that the Town is unable to make a contribution since this is not a budgeted item, and invited folks in attendance to consider making an individual contribution. Mayor Ballengee congratulated the students on their accomplishments and wished them success at the nationals. See attached letter. “
8. March 3, 2009: Town Council Meeting: “2. Mr. Bob Poff to address Council regarding Arts Commission Grant. On behalf of the Lewis Miller Museum, Mr. Bob Poff addressed Council regarding the annual application for the Local Government Challenge Grant for the Lewis Miller Museum. The Virginia Commission of Arts will match the funds contributed by the Town. Mr. Poff asked Council to approve filing of the grant application, which must be received by the Virginia Commission of Arts by April 1, 2009. Manager Terpenny explained that the Town allocates $5,000.00 in the budget each year for this grant, and Virginia only requires that the Town commit to contributing the funds at this time. Funds will be allocated in the 2009 – 2010 budget year. Mr. Poff thanked Council for its past and continued support of the Lewis Miller Museum, and introduced Sue Farrar, Executive Director of the Lewis Miller Museum. Ms. Farrar thanked Council for its past and continued support, and promised to keep Council updated on the progress of the museum throughout the year. “
9. March 3, 2009: Town Council Meeting: “3. Fran Hart – Christiansburg High School reunion. Ms. Fran Hart presented to Council her plans for a Christiansburg Alumni Return, which will include all alumni and staff of Christiansburg schools. The event is scheduled for August 8, 2009, from 7:00 P.M. to 10:00 P.M., at the Christiansburg Recreation Center. Ms. Hart noted the numerous benefits to the community, including tourism and showcasing local resources. Ms. Hart requested the following assistance from the Town of Christiansburg: 1) Issue a proclamation declaring the August 8 date a “Christiansburg Alumni Return Day”. 2) Purchase of two banners to be placed along Main Street, and the Recreation Center. 3) Assistance of two traffic control officers at the Recreation Center from 5:00 P.M. to 10:30 P.M. 4) Provide Two-Hundred Dollars in start-up funding for post office box rental and initial supplies. 5) Assist in publicizing event by adding a note in the June water bills. 6) Schedule a Christiansburg town official at the event to welcome all participants. 7) Provide use of Christiansburg Recreation Center, tables, and chairs free of charge for the event. Councilman Showalter suggested Ms. Hart apply for a grant through the Tourism Development Commission, which receives a monthly contribution from the Town through the lodging tax. Mayor Ballengee referred this request to the Finance Committee for review and recommendation. “
10. March 3, 2009: Town Council Meeting: “c. Ms. Fran Hart – Christiansburg Alumni Return. Due to the time constraint in organizing this event, Councilman Barber made a motion to contribute Two-Hundred Dollars to the Christiansburg Alumni Return to cover start-up costs. Councilman Stipes suggested amending the motion to include all of Ms. Hart’s requests, except for the purchase of two banners, which may include a significant cost to the Town. Councilman Barber amended his motion to reflect Councilman Stipes’ suggestion. Councilwoman Carter seconded the motion and Council voted as follows: AYES: Barber, Carter, Showalter, Stipes, Vanhoozier, Wade. NAYS: None. The Finance Committee will review the request to purchase two banners for the event, and will provide a recommendation to Council.”
11. April 7, 2009: Town Council Meeting: scheduled Budget for Fiscal Year 2009-2010 for May 5, 2009 Council Meeting.
12. April 21, 2009: Town Council Meeting: “2. Shane Adams, Montgomery County Chamber of Commerce, Progress Report – Mr. Adams provided Council with a copy of the Tourism Research Project report, Grant Submissions report, and various other information pertaining to tourism. A copy of the information provided is attached herewith for reference. He then introduced Montgomery County Chamber of Commerce Board of Director members Jeff Mitchell, Joe Meredith, and Mike Soriano. Mr. Adams began by explaining the difference between tourism and the role of the Chamber of Commerce. Tourism, he explained, focuses primarily on people out of town; how to draw their interest here. The Chamber focuses primarily on people in town, such as business owners, managers. Tourism funding is provided through tax revenue; the Chamber funding is private, therefore, the two monies are kept separate. Mr. Adams then discussed the budget for both accounts, along with organizational differences between the two entities. While being different, they are similar in function, and mesh together well. Mr. Adams then reviewed the information on the handouts and entertained questions from Council. Councilman Showalter questioned the lack of Visitor Guides in local hotels. Mr. Adams replied that often they rely on hotel staff to notify them when the guides need restocking. The Visitor Guide is a very expensive publication and is typically not printed in bulk. Mr. Adams pointed out that the Visitor Guide is not the publication intended for pass-through guests, but more for those with an interest in the area. Advertisement support may become necessary as demand increases. Mr. Showalter also questioned the poor condition of the Tourism Development Commission’s website. Mr. Adams said the website was a “quick fix” and plans are to soon revamp. Vice-Mayor Stipes thanked Mr. Adams for his report and for his efforts in working to promote the Town.”
13. May 5, 2009: Town Council Meeting: “1. Fiscal Year 2009 – 2010 Budget – First Reading. Councilwoman Carter, Chairman of the Finance Committee, reported that the Finance Committee met with town staff to review department needs, and Town Council held a work session to review and discuss the proposed budget, in preparation for the First Reading of the budget. Manager Terpenny reported that the proposed budget includes increases to water fees, sewer fees, water connection fees, sewer connection fees, Conditional Use Permit fees, rezoning fees, site plan review fees, and building plan review fees. New positions proposed: IT Technician, Planner, School Resource Officer for the Middle School, Dispatcher, and an Inspector Trainee for six months. There is not a cost of living increase proposed for Town employees. Major Capital Improvements include: Four sewer extensions, downtown redevelopment on East Main Street, plant mix for the streets, completion of the Aquatic Center, upgrades to the Wastewater Treatment Plant, and three water line extensions. Reserve funds proposed to be increased are: Fire truck reserve, rescue truck reserve, building inspection software, and emergency services building. The Water Authority increased its charges $0.07 per 1000 gallons (4.76%), and the Solid Waste Authority increased the tipping fee $3.00 per ton (6.25%).“
14. May 5, 2009: Town Council meeting: “Councilman Wade asked Council to consider cutting some of the expenses included in the budget. He asked that funding for the expansion of the bus service not be included in the budget, since the Town has not discussed this matter, nor has Council voted to approve the expansion. Councilman Wade noted that the amount budgeted for the bus service is a significant amount. Also, in light of the poor economy, he would like to see all increases to charitable contributions removed from the budget, with the exception of the increased funding for the New River Valley Airport. Councilman Vanhoozier agreed with removing funding for the bus system, commenting that Council needs to discuss the matter before committing to providing financial support. Councilwoman Carter commented that she doesn’t want to see the library funding cut, since it relies heavily on contributions and is a valuable resource to the community; and Councilman Barber remarked that if charitable contributions are being cut, they need to be cut consistently. Councilman Stipes agreed that Town Council needs to further discuss the bus system expansion; however, he pointed out that, because of the economic downturn, the bus service is even more valuable because it provides a cost effective option for transportation. Councilman Stipes supports leaving the funding in the budget, so that it will be available should Council vote to adopt the bus expansion. Councilman Vanhoozier agreed with the importance of a bus system, but pointed out that the Town will be financially responsible for the bulk of the operational costs and the Town needs a better understanding of what those costs will be. Councilman Vanhoozier expressed his support for expansion of the bus system, but commented that, financially, this may not be the appropriate time to commit to the project. The Town can’t determine that until further information is provided by Blacksburg Transit. Councilman Showalter pointed out that if funds are not budgeted this year for the bus system, the project will be delayed until next year. Manager Terpenny commented that, because of federal funding involvement, if not included in this budget, the project would likely be delayed until the next grant cycle. Mayor Ballengee agreed that the Town is not able to make an informed and financially responsible decision on this matter until further information is provided. Councilman Showalter suggested the Mayor call a work session before the next regular Town Council meeting to discuss the bus system. Councilman Barber commented on his concern that, with this type of issue, the Town will likely meet resistance from the community no matter what decision it makes. He, too, would like additional information, but supports budgeting the funding this year, commenting that just because it is in the budget, doesn’t mean it has to be spent. The consensus of Council is to schedule a work session with Blacksburg Transit before the second budget reading at the May 19 Town Council meeting. Town Council also discussed items in the budget such as building department fees, and employee salaries, with no changes to what is proposed.“
15. May 5, 2009: Town Council Meeting: “Mr. Sam Bishop and Ms. Carol Lindstrom both questioned monies appropriated to the Rescue and Lifesaving Crews. Manager Terpenny reported that salary funding supports the full-time captain position, a portion of the buildings and grounds crew, and dispatch. There are no new positions. Wages are for teaching classes, and inspections. Manager Terpenny clarified that Montgomery County also provides funding to Rescue and Lifesaving for fuel and equipment, but those monies are not reflected in the Town’s budget. Mayor Ballengee stated that the second reading of the Fiscal Year 2009 – 2010 budget will be held on May 19, 2009.“
16. May 5, 2009: Town Council Meeting: Feed increases for Fiscal Year 2009-2010 & 2010 Budget set for hearing on May 19, 2009.
17. May 19, 2009: Town Council Meeting: “1. Fiscal Year 2009 – 2010 Budget – Proposed fee increases. Mr. John Travis, a local developer, commented on the proposed subcontractor fees included in the budget. Mr. Travis said most subcontractors are small companies, or individuals, and imposing a Thirty Dollar ($30) fee may create a hardship for some subcontractors. Mr. Travis suggested increasing the building permit fees instead. Mr. Wesley Adkinson of Lucky Lane commented on the poor economy and resulting job losses and vacant homes. Mr. Adkinson said he would rather see items cut from the budget, if necessary, rather than increase fees to generate revenue.”
18. May 19, 2009: Town Council Meeting: “d. Mr. Harold Shelton spoke in opposition to providing funding for the bus expansion in the FY 09-10 budget. He provided various figures to support his belief that the expansion could end up requiring significant funding from the Town in years to come, and believes the Town’s reserve funds should not be used to initiate the expansion. “
19. May 19, 2009: Town Council Meeting: “d. Fiscal Year 2009 -2010 Budget – Second Reading. Councilman Barber made a motion to approve the Fiscal Year 2009 – 2010 Budget as proposed, seconded by Councilman Stipes. Councilman Wade asked if the bus expansion funding is automatically approved if the budget is approved. Manager Terpenny replied that yes, if the budget is approved, funding for the bus expansion would also be approved, since it is included in the budget. Councilman Wade has previously expressed his concerns with the One Hundred Sixty-Three Thousand Dollars ($163,000) included in the budget for expansion of the bus service in Christiansburg, since the bus expansion has not been approved by Council. Councilman Showalter said he does not agree with employee step increases being paid with Town reserves and suggested freezing the step increases until the budget can be balanced. He said he is unable to support the budget as presented. Councilman Vanhoozier said he believes the Town has a moral obligation to provide step increases since it is inferred at the time of hire. Councilman Vanhoozier noted that the step increases for the budget year amount to approximately One Hundred Thousand Dollars ($100,000). Councilman Barber agreed with Councilman Vanhoozier’s comments. Councilwoman Carter commented that salaries may be an area to look at next year, if the economy doesn’t improve, but supports leaving the step increases in the current proposed budget. Town Clerk Stipes polled Council on the motion as follows: Barber – AYE; Carter – AYE; Showalter – NAY; Stipes – AYE; Vanhoozier – AYE; Wade – NAY. “
20. June 2, 2009: Town Council Meeting: “c. Rezoning request by Albert Land, LP for property on the northern side of Peppers Ferry Road, N.W. at the end of Sage Lane (tax parcels 404 – ((A)) – 2 and from A Agricultural to R-1 Single-Family Residential with proffers. The property contains 21.61 acres and is scheduled as Residential in the Future Land Use Map of the Christiansburg Comprehensive Plan. Councilman Barber made a motion to deny the request, stating that, while understanding that the request falls within comprehensive planning guidelines, if approved, the Town is being unfair to existing residents. And, Councilman Barber further stated that he believes much of this request is based on speculation, specifically with creating a second ingress/egress to the property. Councilman Showalter seconded the motion to deny the request. Councilwoman Carter commented that, while the developer has made many changes to his plans to accommodate resident concerns, she is still concerned that there are unanswered questions regarding a second access point onto the property. Councilman Vanhoozier read a statement disclosing that he has been advised by Guynn, Memmer, and Dillon that he faces no conflict of interest relating to his involvement with Belmont Christian Church as a member and a Deacon, and faces no restrictions by law in participating in Council action on this matter. However, in the interest of public trust, he is offering full disclosure surrounding this matter, including his membership on the Finance Committee for Belmont Christian Church, and his involvement in discussions regarding development of the Church’s property that adjoins the property in this request. Due to the possibility of a perceived conflict of interest, Councilman Vanhoozier elected to recuse himself from participation in Council action on this matter. Town Clerk Stipes polled Council as follows: Barber – AYES; Carter – AYES; Showalter – AYES; Wade – AYES. This rezoning request is denied. “
21. June 16, 2009: Town Council Meeting: “AQUATIC CENTER UPDATE – Town Manager Terpenny introduced Sam Lionberger, Jr., and Butch Osbourne, of Lionberger Construction, and architect Glenn Reynolds, who provided Council with an update on the status of the aquatic center. Mr. Glenn Reynolds reported that the windows, which were previously delayed, have now been installed, the three pools are in, and the deck is partially completed. Once the conduits that run under the deck are completely installed, the deck can be completed. Mr. Reynolds commented that the site work is progressing with completion of the parking lots. Outdoor decking and final landscaping set to begin in the next few weeks. Mr. Reynolds explained that much of the construction delay is the result of increasing the facility size from fifty-two thousand square feet to sixty-five thousand square feet, noting that budgeted costs have not increased with the changes. Mr. Lionberger noted that they have experienced numerous material delays, especially with steel orders, commenting that the economy has negatively impacted material supply. At Council’s inquiry, Mr. Lionberger and Mr. Reynolds agreed to a completion date of October 2009. Councilman Vanhoozier asked Mr. Lionberger and Mr. Reynolds to report to Council, if they experience construction delays that will affect the given completion date. Mr. Lionberger and Mr. Reynolds agreed to this request and further discussed construction details with Council. Councilman Wade thanked the gentlemen for the update and explanation of delays, commenting that this information will be helpful when addressing the public’s questions and concerns regarding the aquatic center. Councilman Stipes agreed. During the discussion, at Carol Lindstrom’s inquiry, Town Manager Terpenny noted that approximately $14.8M has been budgeted for the aquatic center.”
22. July 7, 2009: Town Council Meeting: “AMENDMENT TO THE AGENDA – Councilwoman Carter made a motion to amend the agenda to include the following: (1) A report from Councilman Vanhoozier, Council Representative on the Aquatic Center Advisory Commission; (2) Move item III (1) to a Closed Meeting pursuant to Virginia Code Section 2.2-3711(a)(1) for the purpose of discussion and consideration of the appointment of a Finance Director/Treasurer; and (3) to include in the Closed Meeting consultation with legal counsel regarding the Tourism Contract pursuant to Virginia Code Section 2.2-3711(A)(7). Councilman Barber seconded the motion and Council voted as follows: AYES: Barber, Carter, Showalter, Stipes, Vanhoozier, Wade. NAYS: None.”
23. July 7, 2009: Town Council Meeting: “2. CLOSED MEETING: a. MAYOR BALLENGEE requested a Closed Meeting under Section 2.2-3711 A(1), Code of Virginia, for the discussion and consideration of the appointment of a Finance Director/Treasurer; and pursuant to Section 2.2-3711 (A)(7) for the purpose of consultation with legal counsel regarding the Tourism Contract. On motion by Councilwoman Carter, seconded by Councilman Vanhoozier, Council voted to enter into a Closed Meeting. Town Clerk Stipes polled Council as follows: Barber – AYE; Carter – AYE; Showalter – AYE; Stipes – AYE; Vanhoozier – AYE; Wade – AYE.”
24. July 21, 2009: Town Council Meeting: “5. Discussion regarding format of monthly bill list. Councilman Showalter said he would like to see the monthly bill list formatted to provide more details including a brief description of the bill, invoice date, and a breakdown if the bill includes multiple items. Councilman Barber announced that the Town has hired Val Tweedy to serve as the new Treasurer/Finance Director, effective August 1, 2009, and he suggested Council sit down with her to discuss the changes it would like to see within the Treasurer’s Office. Council agreed that a more detailed bill list is desired, and will meet with Ms. Tweedy to determine a feasible format.”
25. August 4, 2009: Town Council Meeting: “TOWN CODE RECODIFICATION – Town Manager Terpenny reported that this action was budgeted for FY 2009-2010 and work continues to put together an RFP for submittal.”
26. August 4, 2009: Town Council meeting: “a. Mr. Leo Alley of Highview Street strongly expressed his support for electronic online bill pay for Town utility and tax bills. Mr. Alley said he is frustrated with the Town because of the delay in providing this service to its customers. He believes there are many Town residents who support electronic bill pay. Mr. Alley said he has spoken with Councilmen Wade and Showalter about this matter over the years, and understands that the computer program providing this service has already been purchased, but not utilized. He asked that the Town follow through with implementing the software, if it has already been purchased. Councilman Barber said that, while understanding the frustration, electronic bill pay is also a service available through banking systems, and that Mr. Alley may want to consider this alternative until the Town implements the system. Councilman Wade noted that this is an issue that he is hoping the newly hired Finance Director, Val Tweedie, will look into. Councilman Stipes commented that he had asked for an update on this matter for tonight’s meeting. Town Manager Terpenny said that electronic, online bill pay should be implemented by the end of the year. Town Manager Terpenny, noting his concern for possible misinformation within the community, clarified that the software purchased, which provides this service, is a Townwide software, interconnecting all Town Departments, with many modules, and many functions in addition to electronic, online bill pay. Town Departments have been learning, utilizing, and troubleshooting, the software for some time, but it is a process that takes time. Manager Terpenny and Adam Carpenetti, Assistant to the Town Manager, agreed that they are not anticipating the need for an additional software purchase to implement the online bill pay program.”
27. August 4, 2009: Town Council Meeting: “b. Councilman Barber introduced the Town’s newly hired Finance Director/Treasurer, Mrs. Valerie “Val” Tweedie. Mrs. Tweedie is a Certified Public Accountant, and is well qualified for government and municipal accounting. Mrs. Tweedie, who comes to the Town from Michigan, began working on Monday with the current Treasurer and staff. Mrs. Tweedie spoke briefly about her move to Virginia, and her eagerness to move forward in this new endeavor. Mayor Ballengee welcomed her to Christiansburg.”
28. September 1, 2009: Town Council Meeting: appointment of Carter & Barber to Finance Committee & Town Finance Director/Treasurere: Valerie Tweedie.
29. October 6, 2009: Town Council Meeting: “4. VAL TWEEDIE, FINANCE DIRECTOR/TREASURER – Ms. Val Tweedie presented Council with a written progress report from the Treasurer’s Department regarding credit card/debit card processing. In her report, Ms. Tweedy has estimated processing fees to be approximately ten thousand dollars ($10,000) for the remainder of fiscal year 2009 – 2010, if the card service is implemented before the onset of tax collections. Upon Council approval, the system can be operational within 30 – 45 days. After discussing this matter Town Council agreed to authorize Ms. Tweedie to proceed with process of implementing credit card/debit card service, and further, authorized the Town Manager to find funds within the 2009-2010 budget that can be transferred to cover the expenses associated with processing costs. A copy of Ms. Tweedie’s report is attached. “
30. October 6, 2009: Town Council Meeting: “7. AMENDED AGENDA ITEM – Councilman Showalter commented on the aquatic center budget received from the Town Manager’s office, which is $17.98 million. Councilman Showalter said, based on his research, this is a great price for the type of facility being constructed and he is in support of the aquatic center.”
31. November 2, 2009: Town Council Meeting: “VAL TWEEDIE, FINANCE DIRECTOR/TREASURER updated Council on the fees associated with the credit card/debit card service soon to be offered to the public as a payment option. After Ms. Tweedies’ report and resulting discussion by Council, Mayor Ballengee stated he will place this matter on the November 17th Town Council agenda for public comment. “
32. November 17, 2009: Town Council Meeting: “2. Tax Relief for Elderly and Disabled. Town Manager Terpenny reviewed the proposed changes to Chapter 11 “Finance and Taxation” of the Christiansburg Town Code in Regards to Tax Exemptions and Deferrals for the Elderly and Totally Disabled as follows: Section 11-189 “Restrictions and conditions” (1) Total combined income from $35,000 to $40,000; Section 11-191 Exemption rate (a) Annual Income Per Calendar Year $0-25,600 (100%), $25,601 – 32,000 (60%), $32,001-40,000 (40%). These changes follow the guidelines set forth by Montgomery County. Councilman Barber made a motion to accept the ordinance amendments as presented, seconded by Councilman Vanhoozier. Town Clerk Stipes polled Council on the motion as follows: Barber – AYE; Showalter – AYE; Vanhoozier – AYE; Wade – AYE. “
33. November 17, 2009: Town Council Meeting: “4. Report from Finance Director/Treasurer Val Tweedie on Credit Card Bill Pay. (A copy of the report is attached herewith.) Ms. Tweedie reported to Council regarding credit card processing fees which are estimated to range from $10,000 to $50,000. During her research, Ms. Tweedie realized that VISA instituted a program for governments that allows a convenience fee to be charged on payments to governments. Based on her calculations, she estimates that imposing a $4.00 convenience fee per transaction will allow the Town to break even with fees charged by the credit card company. After Council discussion, Councilman Barber made a motion to schedule a Public Hearing for January 5, 2010 allowing public input on the matter of imposing a $4.00 transaction fee for credit card services. Councilman Showalter seconded the motion and Town Clerk Stipes polled Council as follows: Barber – AYE; Showalter – AYE; Vanhoozier – AYE; Wade – AYE. “
34. December 1, 2009: Town Council Meeting: “VISION 2020 STAFF WORK PLAN. Key staff members were on hand to assist the Town Manager in presenting the Vision 2020 Staff Work Plan ordered by Town Council. The powerpoint presentation was introduced by Police Chief Mark Sisson and included “Everyone’s Hometown – Retail, Commerce and Tourist Destination Model for Effective Land Use” presented by Randy Wingfield and Nichole Hair of the Planning Department; “Sound Financial Entity” presented by Finance Director/Treasurer Val Tweedie; “Recreational Cultural and Entertainment Meca” presented by Parks and Recreation Director Art Price and Aquatics Director Terry Caldwell; “Green Community/Interconnected Community” presented by Wayne Nelson and Todd Walters of the Engineering Department; “Well Informed and Effectively Engaged Citizens” by Human Resource Director Clay McCoy; “Clean Healthy and Safe Place to Live” by Fire Chief Billy Hanks and Police Chief Mark Sisson; and Closing by Town Manager Terpenny. A copy of the detailed presentation and the Vision 2020 Staff Work Plan are included herewith and made a part of these minutes.”

From the Christiansburg Town Charter & Code:

1. (Charter) § 2.04. Town Manager.–The council of the town may, in its discretion appoint a town manager who may also serve as town engineer. Upon appointment of a town manager, he shall be vested with the administrative and executive powers of the town and shall hold office during the pleasure of the council. He shall receive such compensation as may be fixed by the council. He shall see that within the town the laws, ordinances, resolutions and bylaws of the council are faithfully executed and that the duties of the various other appointed town officers, members of the police, fire and public works departments and all other departments of the town government, are faithfully performed. He shall have power to investigate their acts, have access to all books and documents in their offices and may examine them or their subordinates on oath, but the evidence given by the persons so examined shall not be used against them in any criminal proceedings. He shall attend all meetings of the council and recommend for adoption such measures as he may deem expedient. He shall make reports to the council from time to time as to the affairs of the town, keep the council fully advised as to the town’s financial condition and its future financial needs. He shall prepare and submit to the council a tentative budget for each fiscal year. The town manager shall perform such other duties as may be prescribed by the council and shall be bonded in such amount as the council may deem necessary. (1954, c. 240; 1968, c. 173)

2. (Charter) §3.01. Other Powers.–The town council shall have control of taxation and finances for its municipal purposes. It shall have the powers set forth in the following sections subject to the general laws of the Commonwealth. (1954, c. 240

3. (Charter)§ 3.02. To prepare, or cause to be prepared, annually a budget showing the estimated receipts and proposed expenditures for town purposes. (1 954, c. 240) {In reference to Town Council Powers

4. (Charter)§ 3.21. The council shall have the financial records of the town audited by a certified public accountant biannually, as soon after the close of the fiscal year as it practicable or at any other time deemed necessary by the council. The fiscal year begins September one of each year and ends August thirty-one of the following year. The town council may, by resolution, change the fiscal year where it would seem to be to the best interest of the town. (1 954, c. 240; 1968, c. 173)

5. (Code) Chapter 11 Finance and Taxation {full chapter relates}

6. (Code) Chapter 11: Article I. Sec. 11-2. (a): Every person owning real estate, tangible personal property or machinery and tools shall pay a tax which shall be set by the Town Council annually with the adoption of the budget, on real estate, tangible property and machinery and tools.

From Comprehensive Plan

1. No entries found.

That’s all for now:)